Case Studies

Real Impact.
Real Growth.

Discover how Blacktip’s trained VAs and estimators help construction subcontractors save time, reduce stress, and scale faster — all without the cost and hassle of in-house hires.

1

Post-Construction Cleaning Subcontractor

“We were drowning in emails and bid requests. Now I walk into the office and the work is already in motion.”

Before working with us, the sales manager was manually sorting bid requests and sending out proposals, while their only estimator was buried in catch-up mode. We staffed a VA + junior estimator team for $800/week to streamline the front end of their bidding process.

Now, bids are prepped in advance, follow-ups are tracked, and their team gained 20+ hours per week to focus on site visits and client relationships. Within months, the company added 7 figures in annual revenue by bidding more consistently and confidently.

2

Specialty Drywall Subcontractor

“I was the bottleneck. Now our pipeline is full and running smoother than ever.”

This drywall contractor came to us burned out from doing all the estimating themselves — from takeoffs to proposal emails — with no time left to grow the business.

We staffed a full-time estimator and part-time VA for $1,000/week, fully trained in their OST/QuickBid templates and systems.

Today, our team handles the bid calendar, takeoffs, material quotes, proposal creation, and follow-up emails, giving the owner time to focus on relationship-building, deal-making, and running crews.

As a result, bid volume is up, accuracy has improved, and the owner finally has space to think ahead instead of constantly reacting.

3

U.S.-Based Telemarketing
VA for Commercial Subcontractor

“She’s brought in real opportunities — not just cold lists.
We’d need two more people to replace her.”

This commercial subcontractor wanted to expand into new markets but didn’t have the internal bandwidth for consistent outreach. We recruited and managed a U.S.-based VA to focus on outbound calling, lead qualification, and follow-up.

We also provided custom training on identifying high-value opportunities versus time-wasting leads.

As a result, the VA now generates over $1.5 million in annual bid opportunities, with more than $250,000 in closed sales. Just her follow-up efforts alone have saved the internal sales team 20+ hours per week, while keeping their pipeline consistently full.

4

Paint Subcontractor

BEFORE

The company’s bid process was inconsistent and disorganized. RFQs slipped through the cracks, and the owner was buried in admin with no reliable system in place.

SOLUTION

We placed a trained VA to manage RFQs, track bid dates, organize project files, and prepare proposal drafts. The owner simply adds unit pricing based on their expertise.

AFTER

With a streamlined process, the owner submits bids consistently, negotiates more effectively with GCs, and has time to focus on managing subs and locking in profitable work.

RESULT

More bids out the door, higher margins, and more time to lead the business — not chase paperwork.

Scale Your Construction Business
Without Growing Payroll

Drowning in emails, estimates, and paperwork? BlackTip’s trained VAs and estimators help you bid more, follow up faster, and win back your time — without the cost of full-time staff.

Schedule a free call today to see how we can plug into your business — and take the load off your plate.